F.A.Q.’s

Your Personal Fairy tale

frequently asked questions

“All you need is love… and a wedding planner”

We’ve put together a list of the most common questions couples have when they’re thinking about hiring a wedding planner.

Just click on the little plus sign on the right, and the answer will appear.

If we haven’t covered something here, please feel free to send us an email at hello@yourpersonalfairytale.com .

 

Why should I hire a wedding planner? Can't I just hire awesome vendors and call it a day?

Choosing awesome vendors is not the same as planning a fantastic wedding.

It’s like trying to renovate your kitchen. We live in a day and age with YouTube and IKEA. Even if you have zero building skills, with some help from a few friends, some select professionals, and with a lot of work, you could probably get the job done. Whether your kitchen will be everything you hoped and function well is another matter.

Alternatively, you could hire an experienced contractor and let them take care of it all. They’ll guide you through any decisions,  and they’ll take care of the nitty gritty bits. Yes, you’ll pay more for their team, knowledge and expertise, but you know your kitchen will be done right and be absolutely fantastic when done.

Wedding planners are no different. Extraordinary weddings take vision and a great deal of experience and know-how to pull together all the elements into a cohesive plan, then masterfully execute them on your wedding day. Yes, you’ll pay more to hire one, but you’re getting peace of mind on one of the most important days of your life that everything will be just as fantastic as you imagine. 

How do I know if I need a wedding planner?

Well, I’m guessing if you’re here, you probably already know that you need a wedding planner.

Even if you’re still just thinking about it, consider this.

Industry statistics now say that it can take the average couple with no knowledge of event planning, over 500 hours to plan a wedding.

There is a tonne of after work research, hundreds of emails, phone calls and meetings to be made, contracts to be reviewed and vendors to be hired. Then there’s any DIY projects you decide to take on, mailing invitations, organizing the seating chart and floor plan, coordinating the timeline, oh and then actually running everything on the day of the wedding. Needless to say, planning a wedding is often a stressful undertaking when you decide to do it on your own.

By hiring a wedding planner, you’ll be guided on this journey and you can then be as involved or hands-off as you like. You’ll be able to enjoy your journey from bended knee to “I do” with minimal stress and fuss.

How long to do you need to plan my event?

Time is always a good thing as it allows us to have the greatest amount of flexibility in choosing who we hire.

However, that being said, we are able to plan your event in whatever timeframe you need, so long as we’re available.

For weddings, we will book up to 24 months prior to your wedding day, however, the vast majority of planning will not begin until 12-14 months prior to the wedding day.

For proposals and other personal events, we generally suggest booking at least 3 to 6 months out in order to have ample time to organize things. However, we are happy to accommodate your needs based on our availability.

How many clients do you take on per year?

We take on no more than 10-15 full-sevice wedding plans per year. This allows us to give each of our couples and their clients the special attention they deserve.  

For intimate weddings, proposals and other events, we take these based on our availability. 

Are all wedding planners the same?

Definitely no.

Every wedding planning company has its own style and twist to planning weddings for their clients. It is important to make sure that you really connect with your planner and feel comfortable with their abilities and experience, so you can move forward with confidence. 

Generally speaking, as in all things, you get what you pay for. 

Wedding and event planning is a challenging profession and requires a great deal of experience and education over the long term. 

At Your Personal Fairy Tale, this is our full-time job and our absolute passion. We aren’t hobbyists and we don’t plan weddings on the side while working a regular job.

Our couples have our complete and undivided attention, and the benefit of all our connections and experience. We only take a limited amount of clients every year so we can provide the attention and client experience we feel each of our weddings deserves. 

What's the difference between my venue provided coordinator and a wedding planner?

Simply put, the venue coordinator works for the venue and will look out for the venues best interests, where a wedding planner is independent and will look out for your interests. 

Your wedding planner will focus on the look and feel of your day. They oversee the many details that go into making your day a reality, such as timelines, floor plans, supervising your creative team, and making sure that everything goes off without a hitch. 

Venue coordinators will typically only confirm details that pertain to them and are in the venues best interest. 

Any venue that says you don’t need a wedding planner is either lying, trying to spread themselves too thin, or doesn’t know better. Venue coordinators simply don’t have the time to pay attention to all these little details during your wedding as they’re often busy supervising their own teams and making sure the venue is meeting their obligations.  

Do you offer partial planning or wedding day management (day-of/month-of) services?

No.

We focus solely on providing full-service planning and design services.

However, we are happy to adapt our full-service planning package should you already have a few things booked. 

How much will hiring you cost?

There is no set answer as it is different for every wedding based on the scope of work, your wedding budget, the number of guests, and your wedding location.

Our fees are typically calculated based on the following:

  • Event Management Fees — A flat rate fee for bringing in the right staff and executing everything during your event
  • Design Fees — A flat fee for designing your wedding
  • Production Fees — Our percentage-based fee (10% of total event budget) for the planning and production of your wedding
  • Travel Fees (if required)

We will provide you with transparent pricing in the full customized proposal we create for you after our consultation call.

Is there anything you won't do?

We are firm believers in going above and beyond for all our clients.

However, there are many things happening throughout your wedding in a very short period of time, so we are careful to avoid any tasks that take us away from our primary objective: managing your event and making sure your vision for your wedding day becomes reality.

Items we are not able to help with include:

  • setup and delivery of extensive rentals
  • ceiling installations
  • backdrop installations
  • installing chair covers
  • moving of chairs from the ceremony to the reception site
  • moving large florals from the ceremony to the reception area
  • serving food or bussing tables
  • cleaning & janitorial services

We will definitely help you find the right creative partners to make this all happen though. If you have questions about this, please ask us!

Do you only work with your own preferred vendors list?

No way!

Although we have strong relationships with specific creative partners,  we are not against looking for up-and-comers or working with anyone that you have booked before deciding to work with us. 

We promise to always help you with selecting the best creative partners for you wedding and budget. 

What if I don't live in Edmonton? Can we still work together?

Absolutely! We love working with couples from all over the world, whether they’re planning to get married here in Edmonton, the Rocky Mountains or somewhere else. 

In the day and age of video conferencing and email, it’s easier than ever to work with anyone from anywhere. 

How much does it cost to plan a wedding?

The average cost of a wedding in Canada now averages around $40,000.

However, that’s just average, and figuring out what’s important to you as well as the number of guests will be the two things that ultimately determine your wedding budget.

A good albeit quite basic starting calculation you can use to calculate a minimum budget based on your guest count is $250 per person. However this is only starting price and it easily goes up from there depending on what’s important to you.

We’ve included lots of specific details for figuring out your initial budget in our Free Guide.

You can click here to get it.

Should you choose to hire us, we will work closely with you to develop a detailed, transparent budget that is realistic for your goals, wedding guest count and location.

 

Do you offer payment plans? What forms of payment do you take?

Yes, we do offer payment plans.

When you book with us, we require a non-refundable retainer to start planning. For the remaining balance, we offer you the option of paying as we move through the different phases of planning or paying monthly.

Your final payment will be due 14 days prior to your wedding or event.

We accept cash, cheque, Interac E-Transfer, and all major credit cards.

 

What are your travel policies and fees?

We love to travel with our clients and help them plan their wedding wherever they want.

For all weddings and events that take place greater than 100 km one-way from our offices,  you will be required to cover any expenses as follows for all representatives of Your Personal Fairy Tale:

  • Round trip economy airfare and baggage fees (if required by airline policy) for one additional piece of checked luggage
  • Private, single hotel accommodation for the night before and the night of the event
  • Daily Meal Stipend of $60 per person, per day

We will also be willing to drive if your destination is within 600 km of our offices. Please refer to the below chart for details:

Travel Fees for Vehicle Travel
(Each Way, Each Vehicle)
Less than 100 km No Charge
Between 100 km  and 250 km  $50
Between 250km and 400km $100
Between 400 and 600 km $150

 

 

 

 

 

 

Please note: Should we require the use of rental vehicles, you will also be required to cover this expense in addition to the above travel fees. 

For any additional travel for site visits, vendor meetings, or any other purpose for planning a clients event, clients are required to pay for transportation, private, single hotel accommodation for the duration of the trip and a daily food stipend.

We book all travel for our team, and clients will receive an invoice with payment due within 14 days.

 

 

Your Free Wedding Consultation

If you’re ready to plan a wedding that’s all about YOUR personality and experience, then schedule a FREE consultation with Corina from Your Personal Fairy Tale now.

We’ll chat about your personal style and any ideas you have to put your own stamp on things, and answer any questions you may have. Then we’ll send you a custom proposal for your wedding that lays everything out in black and white, so you can make an informed choice.   
We’re committed to creating an amazing planning experience, so you can enjoy your engagement and have the wedding of your dreams, full of memories for you and your guests to cherish forever.

 

 

Your Free Wedding Consultation

If you’re ready to plan a wedding that’s all about YOUR personality and experience, then schedule a FREE consultation with Corina from Your Personal Fairy Tale now.

We’ll chat about your personal style and any ideas you have to put your own stamp on things, and answer any questions you may have. Then we’ll send you a custom proposal for your wedding that lays everything out in black and white, so you can make an informed choice.
We’re committed to creating an amazing planning experience, so you can enjoy your engagement and have the wedding of your dreams, full of memories for you and your guests to cherish forever.

 

Edmonton Wedding Planner
Edmonton Wedding Planner
Edmonton Wedding Planner
Edmonton Wedding Planner
Edmonton Wedding Planner